Showcase Guidelines & Regulations

2014 Florida Pole & Aerial Arts Showcase

Event Guidelines & Regulations

Please thoroughly read and comply with the following guidelines and regulations prior to submitting to the showcase.

  • Entry fees must be submitted prior to or at the time of the submission of the entry form. Payments can be made via PayPal. We may require you to confirm entrant’s date of birth prior to the event or at the event by showing a valid proof of identity i.e. Driver’s license, state-issued I.D. card or passport.
  • All performers and volunteers will be required to sign a liability release form prior to being allowed to participate in the event.
  • Performers will be required to sign an emergency medical information form prior to being allowed to compete.  This form will ask for emergency contact information and medical insurance information, so please come prepared.
  • Performers may be male or female.
  • Performers must make themselves aware of all FPAAS terms and conditions prior to entry.  Full terms and conditions are available on the FPAAS website: www.FloridaPoleShowcase.com.
  • Entry fees are not refundable.
  • Event schedules will be sent via email prior to the event.

GENERAL:

  • Performers must arrive at the venue a minimum of 2 hours prior to the start of  the event.  Failure to arrive and check-in with showcase officials by that time may result in disqualification of performance.

  • Performers must conduct themselves appropriately at all times.

  • When outside the event area, performers must be appropriately dressed (i.e. – wear clothes that would be appropriate when entering a restaurant, retail or other business establishment).

  • Performers must comply with the rules and regulations at all times.  Failure to comply may result in disqualification of performing and removal from the event.

  • Performers may be required to appear on TV, film, or print media for the purposes of publicity and promotion.

  • Performers must be in good physical health.

  • Performers agree to complete and sign a liability waiver prior to performing.

  • FPAAS reserves the right to prevent a performer from performing if it appears that the performer is not fit to do so safely.

  • Performers must allow themselves enough time to warm up properly before performing.

  • Performers must act with decorum at all times and shall support the other performers.

MUSIC:

  • All performers are responsible for the quality and submission of their edited music prior to the event.  All performers must bring a copy of their music with them in CD format and readily available during their events in the case of a technical mishap.

  • Each CD must be clearly marked on the CD itself with the performer’s name and song title and must only contain one copy of the track you are using for that event.

  • Music mixes or mash-ups are permitted.

  • No vulgar language will be permitted.  Radio edits only.

  • The maximum length for each performance, with a grace period of 10 seconds, is 4:00 minutes.

  • Any music track extending beyond the permitted time limit will have a required deduction and the music may be stopped.

  • The use of overtly suggestive expressions or sexual gestures is strictly prohibited.

  • Music fines are as follows: $10 per week late (or fraction thereof), and $50 if submitted within 48 hours of the first day of the event.

PERFORMANCE:

  • Grip aids are permitted; however, performers may not apply grip aids to the pole(s).

  • Grip aids that leave a residue on the pole after cleaning with alcohol are not permitted (i.e. chalk)

  • The use of gloves as a grip aid is permitted.

  • Performers must not apply any lotions, creams, oils or any other substances that might rub off on the pole for 24 hours prior to the event.  Body paints are allowed only in areas where they will not rub off on the pole (airbrushing is recommended in this regard).

CLOTHING, SHOES, AND PROPS:

  • Performers must wear “suitable dance attire” at all times. “Suitable dance attire” as used herein is defined as a minimum of a string bikini bottom garment – NO thongs.  The top must cover as much skin as a triangle top bikini.  All intimate body parts must be covered.

  • Violation of the dress code requirement can lead to immediate disqualification, so it is recommended that if coverage is questionable, you receive approval from event organizers no later than two weeks before the showcase date and/or bring a substitute garment to avoid disqualification.

  • No visible logos larger than 1″ will be permitted.

  • Costumes that adhere to the dress code requirements are permitted and encouraged.

  • There will be no full or partial nudity.

  • Removal of clothing is permissible provided that the minimum attire defined above is adhered to at all times throughout the performance, however, if the clothing is removed completely from the dancer’s body, it is considered a prop and therefore the rules regarding props will apply.

  • Performers may wear boots, shoes or perform in bare feet.

  • Shoes must be worn at all times when the performer is outside of the performance area.

  • Props must be approved by showcase organizers no later than two weeks before the event date. Props used the day of the event without prior approval will lead to disqualification.

  • Props are permitted as long as the performer can quickly and completely bring them on the stage and remove them from the stage on their own.  “Quickly” is defined as less than 30 seconds before or 30 seconds after the performance.

  • No potentially hazardous props are permitted (i.e. if a substance is left on the floor, pole, or performance area, or could potentially harm spectators or other competitors).

  • No fireworks or explosives or flames are permitted, and particular venue restrictions regarding props and costumes will apply.

  • No glass of ANY KIND is permitted on stage.

PHOTOGRAPHY AND FILMING:

  • Performers agree to be filmed throughout the event and must sign an agreement at the venue to this extent.

  • Photography and filming are not permitted within the performer changing areas.

  • All photography and footage remains the property of FPAAS. Performers have no right to compensation for photography and footage made as part of the showcase.

  • Performers agree that all photography and footage can be used by FPAAS for promotional, advertising and commercial purposes.

  • Spectators may use cellphone, tablet and/or iPod-type devices to take photographs and videos for their personal use, provided that the device is held no higher than shoulder height if seated, so as not to obstruct the view of the other spectators, or in designated areas to the back and/or sides of the seating area.

TERMS AND CONDITIONS:

  • Entry fees are non-refundable.

  • FPAAS is not liable for any injury or damage incurred by any performer or performer during any stage of the showcase.

  • FPAAS reserves the right to prevent a performer from performing if they appear to be medically unfit to perform safely, or under the influence of alcohol or drugs.

  • FPAAS reserves the right to disqualify any performer who breaches the rules and regulations of the showcase.

  • FPAAS reserves the right to refuse any entry.

  • FPAAS reserves the right to stop a performer’s performance at any time due to safety concerns or a breach of the rules and regulations.

  • FPAAS reserves the right to make modifications to the rules, regulations, terms and conditions of the event. Performers will be given advance notice in writing of any such changes.  Changes will take effect from the date of notification.

  • If a change is deemed necessary for safety reasons, it will take place immediately and FPAAS will make every effort to inform performers as soon as possible either orally or in writing.

  • Any failure to comply with the rules and regulations may result in disqualification from this as well as future events run by FPAAS.

  • FPAAS reserves the right to pursue damages should any title be used in any manner deemed to be damaging to FPAAS.

  • FPAAS are committed to the highest standards of health and safety at all stages of the competition.  Part of our commitment to health and safety will be to ensure that all equipment used (namely, but not limited to the pole(s) used) are used to manufacturer’s guidelines.  FPAAS will be using removable dance pole(s), aerial hoops (lyras) and aerial silks throughout the showcase and cannot be responsible for any damage to property or injury to persons or third parties during the use of these products.

  • Any issues not already addressed within this document or on the FPAAS website or associated FPAAS materials will be made by the FPAAS in due course.

  • If any provision of these terms and conditions shall be invalid, void, illegal or unenforceable, the validity, existence, legality and enforceability of the remaining provisions shall not be affected, prejudiced or impaired.

  • FPAAS maintains their headquarters in the city of Orlando, in the State of Florida and any disputes or claims shall be made under Florida law and under the exclusive jurisdiction of the Florida courts.

  • FPAAS will not be held liable for any expenses occurred by the performer’s participation in the showcase.

  • FPAAS will not be held liable to any performer or participant for any loss or expenses suffered either directly or indirectly resulting from a breach of FPAAS terms and conditions.

  • In the event of a breach of contract by FPAAS, the remedies of the performer or participant shall be limited to damages not exceeding the price of the entry fee paid by that performer.

  • FPAAS may license or subcontract all or any part of their rights and obligations without the performers consent.

  • Failure by the FPAAS to enforce any provision of these terms and conditions shall not be treated as a waiver of that provision, nor shall it affect FPAAS’s right to subsequently enforce that provision.